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Executive Assistant - ABQ

Company: Curia
Location: Decatur
Posted on: March 20, 2023

Job Description:


Performs a wide range of clerical, administrative, and general office support of a highly responsible and confidential nature requiring broad experience, skill, and knowledge of the organization's policies and practices. Exercises occasional discretion and independent judgment to relieve the executive of as many administrative details as possible. Maintains records, obtains and organizes information, takes and transcribes dictation, makes calculations, and performs a variety of follow-through functions.

Responsibilities :

  • Reads mail highlights important items and attaches relevant files or information for executive review. Responds to routine correspondence or drafts response for the executive's review on more complex correspondence. Takes and transcribes dictation.
  • Follows up on items delegated by the executive to others. Screens call for the area of responsibility and respond to routine and complex inquiries. May regularly communicate with administrative staff, senior-level internal and external contacts, vendors, and customers on highly sensitive confidential matters requiring the exercise of a high level of tact and integrity.
  • Schedules appointments and group meetings which include coordinating facilities, services, and attendance of participants. Makes travel arrangements. Assists in expense report preparation and reconciliation as required.
  • May conduct special and ongoing projects under the limited direction that consists of duties requiring the occasional exercise of discretion and independent judgment. Collects and compiles data from several sources within and outside the department to produce reports and documents. May audit data for accuracy and reasonableness or perform calculations to assist in financial analysis.
  • Operates a personal computer and printer. Utilizes word processing software to produce correspondence and reports, performs sorts and merges, and prints mass mailings. Utilizes spreadsheet software to design spreadsheets, set up formulas, display graphics, and print desired sections.
  • Utilizes database software to set up and maintain files and run reports. Maintains appropriate files of correspondence, documents, reports, and records. Provides reproduction support through the operation of photocopier or coordination of services with internal or external sources.
  • Operates office equipment such as calculator, transcription equipment, and facsimile. Coordinates the ordering of supplies, materials, publications, services, etc., by preparing appropriate documentation, obtaining approval, and submitting. Sends invoices to accounting with proper authorization for payment.
  • May provide functional guidance to clerical employees including assigning work, checking work, and ensuring timely completion. Performs related duties as required.

    Supervisory Responsibilities:

    This job has no supervisory responsibilities.

    Education and/or Experience:

    High School Diploma or general education degree (GED); or five (5) years of clerical and administrative support experience and demonstrated skills in shorthand, typing, personal computer word processing, spreadsheet and database software; or equivalent combination of education and experience.

    Language Skills:

    Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write clearly. Ability to speak effectively.

    Mathematical Skills:

    Ability to apply basic math concepts.

    Computer Skills:

    To perform this job successfully, an individual should be extremely knowledgeable in background screening, ADP Database software; Human Resource Information Systems; Internet software; Spreadsheet software, Word Processing software, and PowerPoint presentation software .

    Other Skills and Abilities:
  • Excellent Communication skills, both verbal and written
  • Ability to organize a time to successfully manage multiple projects and priorities
  • Ability to read, understand, interpret and implement technical writing and instructions.
  • Effective interpersonal relation skills, while maintaining the adaptability to achieve company goals
  • Verbally expresses ideas and facts in a clear, logical, concise, and accepted grammatical style.

    Other Qualifications:

    Must pass a background check

    Must pass a drug screen

    Physical Demands:

    While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to sit and use their hands to finger, handle, or feel. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and /or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, and depth perception.

    Work Environment:

    The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

    While performing the duties of this Job, the employee is occasionally exposed to moving mechanical parts; high, precarious places; fumes or airborne particles; toxic or caustic chemicals; risk of electrical shock; explosives; risk of radiation and vibration. The noise level in the work environment is usually moderate.

    All interested applicants must apply online. Curia is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability. ,

    Note This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an "at-will" relationship.

Keywords: Curia, Decatur , Executive Assistant - ABQ, Other , Decatur, Illinois

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