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Project Coordinator - Development & Construction (Seaport & Fenway)

Company: WS Development
Location: Chestnut
Posted on: January 15, 2022

Job Description:

About WS Development

Massachusetts-based WS Development is a mixed-use developer with a singular mission: creating places people want to be. With an approach that values art, science, innovation and, above all else, people, WS strives to engage each community it serves with best-in-class installations and activations. Established in 1990, WS is a vertically-integrated company that conceptualizes, owns, operates and leases more than 100 properties that range from cutting-edge urban spaces to lifestyle and community centers. With over 20 million square feet of existing space and an additional five million square feet under development, it is one of the largest privately-owned development firms in the country.

WS is where great ideas and great people come together to design, build, and operate some of the best loved real estate projects in the country. We live at the intersection of entrepreneurship and establishment. We have the infrastructure of decades supporting a culture of free-thinking excellence.

We expect every WS employee to feel welcomed and valued irrespective of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, veteran status, marital status, parental status, cultural background and life experiences. Or for any other reason.

General :

The Project Coordinator is the administrative arm of their respective assigned project teams, providing support and administrative leadership to the Seaport and Fenway Development and Construction teams. Project teams are responsible for the development, redevelopment, budgeting, design, construction, approvals and tenant construction across the Seaport and Fenway Projects.

Key components of this role include design consultant and construction contract drafting and coordination, processing of invoices, handling meeting coordination, compliance review, document control and distribution (including drawings, minutes, change orders, award letters etc.), and training team members in processes and procedures. The ideal candidate will be self-driven, a strong team player and collaborator and will possess a positive, 'can-do' attitude. In addition, the Project Coordinator will handle multiple projects simultaneously, so the ideal candidates will need to manage and prioritize numerous requests from project team members. This Project Coordinator will split time between the Chestnut Hill and Seaport offices.

Key Position Accountabilities
Create, monitor and process Construction and Consultant Contracts and Change Orders or Additional Services
Process and monitor Pay applications and invoices for submission to WSD's accounting system
Vendor management responsibilities such as vendor setup, maintaining vendor files, contracts and insurance certificate work
Document Control for reports, project close-outs, drawing changes, bidding, and other project or property specific information
File Management - maintain and train on electronic filing protocols per property
Agenda Management for project and staff meetings
Update meeting minutes as directed
Train new hires in processes and procedures used by the Development and Construction teams
Interface / develop baseline processes and integrations with other departments such as accounting, leasing, lease compliance, finance, marketing and property management
Strong organizational, time management and prioritization skills for managing not only the work flow, but also the documents to support the project teams.
Ability to independently troubleshoot problems as they arise and foresee any potential problems for the project team
Strong communication and interpersonal skills
Adapt quickly and positively to change
College degree with 1-3 years of related experience within a fast-paced environment or a recent college graduate who possesses a sense of urgency, strong attention to detail, is process driven, and wants to do things right.
Proficiency in computer skills, including Microsoft Office, Word, Excel, Power Point and Outlook.
Experience with invoice pay software such as AVID is a strong plus, along with an ability to learn new software programs quickly
Training or experience in design, construction, contract management a strong plus.

Requirements

Education & Experience
College degree with 1-3 years of related experience within a fast-paced environment or a recent college graduate who possesses a sense of urgency, strong attention to detail, is process driven, and wants to do things right.
Proficiency in computer skills, including Microsoft Office, Word, Excel, Power Point and Outlook.
Experience with invoice pay software such as AVID is a strong plus, along with an ability to learn new software programs quickly
Training or experience in design, construction, contract management a strong plus.

Keywords: WS Development, Decatur , Project Coordinator - Development & Construction (Seaport & Fenway), Professions , Chestnut, Illinois

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